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Central and Distributed Asset and Unofficial Inventories
Review of all inventory locations, inventory policies, loss/gain adjusting entries, tum ratios, inventory outages purchase volume and issue history. Development of best practices and inventory location deployment for optimum order picking efficiency. Coaching staff for implementation of best practices in responsiveness, customer service as well as asset control. Includes preparation for physical inventory and cycle counting as appropriate. Set goals for improved tum ratio and other improved KPis by item class. Re-set inventory auto replenishment algorithms as appropriate for best fill ratio.
Electronic Inventory Requisitioning and Processing
Assessment of Hospital Supply Chain IT System remote inventory requisitioning capabilities and update/implementation as needed for optimum inventory requisitioning efficiency. Coaching staff for best order processing practices. Implementation of error prevention rules, e.g. "Nothing leaves the storeroom without a Requisition" Implementation and maintenance of a stock location system and incorporation of inventory locations into the Requisition and Receiving tickets for picking and putaway efficiency.
Perioperative Inventory
Review facility OR inventory on-hand value and operating performance with particular focus on high value items such as surgical implants, other critical items, items linked to Sterile Processing Case Carts and directly to patients, such as pacemakers (by control or serial number). Review asset security and inventory shrinkage. Review unaccounted inventory losses and other losses due to expiration or obsolescence. Implement best practices for accountability and security of the inventory. Review responsiveness, tum ratio and fill rate by inventory item class. Prepare the inventory for cycle counting as appropriate.
Barcoding and RFID tracking
Evaluate implementation/update of advanced material handling technologies including barcoding, RFID tags (particularly for tracking high value items) and handheld devices to optimize reordering, picking and cycle counting efficiency.
Par Level Management and Optimization
Review value of items on-hand at each par location versus period demand and re-set limits as well as safety inventory levels based on inventory policy. Implement advanced technologies using handheld devices for purposes of par level management and par replenishment.
Cycle Counting, Physical Inventory Process and Audit
Prepare each inventory location with location codes and appropriate bin labels. Highlight high value and critical items as well as items with problematic units of issue. Audit the items for proper location and eliminate redundancy.
Review/reset item deployment by ABC analysis in consideration of picking efficiency. Designate areas for secondary locations and overstock that will not be overlooked in cycle counting and to ensure stock rotation.
Warehousing, Distribution and Logistics Management
Implement 5S policy/practices as needed as well as efficient inventory deployment based on ABC analysis. Adjust bin locations and racking accordingly. Take steps to secure the assets using best loss prevention practices and DVR video technology. Review order processing, turn ratio, volume on hand, fill ratio and loss adjustments. Implement appropriate stock policy for issues and returns. Consider use of RF equipment for optimum picking efficiency and responsiveness. Ensure that delivery routes are optimized. Review transportation policy and ensure the safe, effective operability of all materials handling equipment.
Delivery Tracking and Signature Capture
Review inventory staging and delivery process for best practices. Assess whether inventory items are consolidated with direct purchases for efficient re-delivery. Audit level of service and customer satisfaction via interview and surveys. Evaluate integration of recipient electronic signature capture into the delivery ticket process. Audit delivery responsiveness and ensure picked item accuracy at 98%+. Review loss ratio and adjust delivery policy accordingly for loss prevention. Time delivery routes to establish reasonable productivity expectations.
Central Sterile Processing Management
Provide qualified Central Sterile Processing technicians and leadership to ensure proper sterilization of surgical instruments and other items, including instrument trays and sets using approved methods and sterilization practices. Assemble instrument trays and case carts in accordance with OR requirements. Maintain logs of sterilizer load contents, temperature records as well as Bowie Dick and other sterility tests.
Laundry and Linen Management
Provide staffing and leadership to ensure that the Hospital laundry/linen is inventory is appropriately recycled and maintained. Inject new linen into the inventory as needed. Ensure that linen chutes are sanitary and correctly purged on schedule. Provide linen supplies in accordance with demand at each designated par location. Monitor linen usage and cost per pound and make adjustments as appropriate to save expense.
Inventory Loss Prevention
Survey operating locations for vulnerability to theft and property diversion and make appropriate recommendations to safeguard assets including installation of DVR video surveillance. Implement tracking methods to identify property losses timely and perform inspection checks as appropriate.
Receiving areas, loading docks and refrigerated storage units are particularly "hot" areas for potential high-value theft and diversion.
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